Air Traffic & Navigation Services Ltd is a state-owned company with a mission to provide safe, quick, and efficient air traffic management solutions and associated services. They aim to accomplish all of this while ensuring long-term economic, social, and environmental sustainability.

The Air Traffic & Navigation Services is responsible for air traffic control in approximately 10% of the world’s airspace. Their services go beyond normal air traffic control services, into providing important aeronautical information used for all flight planning purposes, as well as search and rescue coordination activities and the maintenance of a reliable navigation infrastructure.

Air Traffic & Navigation Services operates from nine South African Airports and 12 other aerodromes. As a globally competitive employer of choice, Air Traffic & Navigation Services is committed to diversity and has achieved a ranking within the top 10 companies in South Africa regarding female representation at executive levels.

The Air Traffic & Navigation Services is offering a great opportunity within its offices in Kempton Park for Administrator in the Support department to join its staff complement.

More on the Air Traffic & Navigation Services Administrator Role

The successful applicant will be reporting to the Manager – Technical Support.

Minimum Requirements for the ATNS Administrator Role

If you are interested in joining the Air Traffic & Navigation Services, you would need to meet these requirements:

• You should have a grade 12 certificate.
• You must have a Secretarial Diploma
• 3 years of experience in office administration would be an advantage.

Major Activities of the ATNS Administrator Role

• Receive and correlate documents in order of urgency.
• Submit documents to MTS for approval and action.
• Maintain a filing system on all applicable Technical Support documentation.
• Compose, type, and distribute documentation.
• Safeguard the integrity and confidentiality of documentation.
• Handle queries.
• Arrange meetings with internal and external stakeholders and customers.
• Take, type, and distribute meeting minutes (Technical, ATS/TS, OHAS, ACSA, Disciplinary, etc.).
• Forward documents and parcels internally and externally (post, fax, courier).
• Coordinate MTS’s activities.
• Completion of Delegation of Authority forms when MTS is out of the office.
• Maintain Technical archives.
• Perform reception duties.
• Liaise with ACSA on issues such as invoices, permit issuing, boardroom booking, etc.
• Awareness of important issues that might affect the company – take necessary action to proactively assists MTS in smooth and effective daily operations.
• Great Plains – Finance – Maintenance Management System (MMS).
• Create Procurement requests.
• Evaluate tenders.
• Liaise with the Supply Chain Management team.
• Create Purchase Requisitions.
• Forward signed Invoices and Statements to Creditors for payment.
• Check all courier invoices and forward them for payment.
• Manage Petty Cash Float.
• Monthly Reimbursements and claims.
• Assist and submit annual Budget input (CAPEX, OPEX, Internal and External Training).
• Track and advise MTS/STS of variances in expenditure.
• Prepare for Financial Year End.
• Supplier contract Management liaising with Legal Department.
• Facilitate Tender Briefing.
• Assist with capturing accurate descriptions, specifications, and scopes of work required.
• Maintain asset register (Asset take-on, asset transfer submitted to Finance, and all assets to be barcoded).
• Minute taking of Internal and External Meetings as requested (Station, OHAS, Safety forum).
• Preparation and coordination of presentations as requested.
• Liaise with members of senior management & executive team.
• Interact with internal and external clients to facilitate problem-solving.
• Host internal and external clients in a helpful, professional, and friendly manner with proper consideration of their legitimate needs.
• Attendance Registers (weekly and monthly checks and calculation for claims).
• Overtime claims.
• Rosters.
• Arrange transport, accommodation, S & T, etc. for Technical Staff.
• Monthly Private Vehicle Claims.
• Personnel Reimbursement Claims
• Ensure that all leave is captured by staff members.
• Assist staff with CRS Personnel Management System.
• Assist in ensuring compliance with Occupational Health and Safety Act and the ATNS OH&S plan.
• Assist with arranging permits for staff and visitors.
• Arrange local training, including suppliers, quotations, venues, approval, and rostering.
• Ensure compliance with ISO 9001:2015 Maintain quality documents.
• Assist staff in navigating the Quality System.
• Continuous follow-up on CIRs.
• Facilitates QMS Refresher Training.

How to Apply for the ATNS Administrator Role

Visit the Air Traffic & Navigation Service’s Careers Website to apply.

The closing date for applications is 16 August 2023.

Other similar open vacancies at Air Transport & Navigation Services:

Storeman Assistant – Transport, Freight, and Logistics

Facilities and Technical Assistant – Manufacturing, Building, and Manual Work

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