Are you looking to advance your career in monitoring and evaluation? The National Film and Video Foundation (NFVF) has an exciting opportunity at their dynamic organization, where innovation meets impact.
They are looking for a Governance, Monitoring and Evaluation Coordinator to join their team and contribute to their mission of excellence in stakeholder relations. This role provides a unique blend of administrative support and strategic involvement, offering a chance to work closely with the leadership team, including direct support to the CEO’s office.
About the Governance, Monitoring and Evaluation Coordinator Role
- Reference Number: RECR/GMEC/002
- Location: Johannesburg
- Duration: March 2024 – March 2025
Qualifications & Experience:
- Degree in Public Administration: A foundational requirement, candidates must hold a bachelor’s degree in Public Administration, showcasing a strong understanding of public sector management, governance principles, and policy analysis.
- Professional Experience: NFVF seeks individuals with 1 – 2 years of working experience in Governance or Monitoring and Evaluation. This experience is crucial for understanding the complexities and nuances of governance processes and evaluation methodologies. NFVF values practical exposure to governance frameworks, policy evaluation, stakeholder engagement, and data analysis.
- Internship Experience: Recognizing the value of early career experiences, NFVF considers internship involvement in related fields as valuable.
- Additional Skills: Beyond academic qualifications and professional experience, NFVF interested in candidates who have developed a strong analytical skill set, are proficient in the use of evaluation tools and software, and possess excellent communication skills for reporting and presenting findings.
Key Responsibilities:
- In-depth Support to the CEO’s Office: Offer dedicated administrative support to the CEO, involving meticulous management of schedules, correspondence, and strategic initiatives. Act as a pivotal liaison between the CEO and other departments, ensuring streamlined communication and operational efficiency.
- Comprehensive Report Management: Spearhead the gathering and organization of critical data for the preparation of detailed monthly, quarterly, and annual reports. This involves coordinating across departments to ensure accuracy and timeliness in report compilation.
- Funding Appeals Coordination: Work closely with the Applications team to manage and respond to funding appeals. This requires a detailed understanding of funding criteria, applicant communication, and the appeals process.
- Strategic Session Support: Provide essential support during strategic planning sessions for the NFVF and the CEO’s Office. Tasks include organizing materials, coordinating logistics, and ensuring sessions run smoothly.
- Company Secretary Assistance: Offer support to the Company Secretary upon request, encompassing a variety of tasks from document preparation to meeting coordination, highlighting the role’s versatility within governance structures.
- Financial Administration Assistance: Assist with financial operations related to the CEO’s Office, including managing purchase requisitions and addressing payment queries. This responsibility demands a keen eye for detail and an understanding of financial protocols.
- Logistical and Travel Support: Facilitate all logistics and travel arrangements for the CEO’s Office, ensuring seamless planning and execution of travel plans, accommodations, and itinerary management for both domestic and international engagements.
Competencies:
- Planning and Organizational Skills: Mastery in planning and organizing is paramount, enabling the successful candidate to manage multiple projects simultaneously, prioritize tasks efficiently, and meet tight deadlines without compromising quality.
- Multitasking Ability: The role demands a high level of multitasking capability, allowing for smooth navigation across various tasks and responsibilities. This includes balancing day-to-day administrative duties with longer-term projects and immediate requests from the CEO’s office.
- Stakeholder Management: Proficient in managing relationships with both internal and external stakeholders. This involves effective communication, negotiation, and problem-solving skills to navigate the complexities of stakeholder interactions, ensuring alignment with organizational goals.
- Attention to Detail: Exceptional attention to detail is critical for accuracy in report compilation, financial management, and administrative tasks. This competency ensures that all work is completed with precision, maintaining the highest standards of quality.
- Communication Skills: Excellent written and verbal communication skills are essential for this role. The ability to convey information clearly and persuasively, draft compelling reports, and interact effectively with team members and stakeholders is crucial for successful performance.
Application Process:
- Requirements: Submit a resume, cover letter, and portfolio (if applicable).
- Deadline: 10 March 2024
- How to Apply: Email your application to vacancies@nfvf.co.za with reference RECR/GMEC/002. Only shortlisted candidates will be contacted.
This is more than a job; it is an opportunity to grow professionally and make an impactful contribution. If you meet the qualifications and are passionate about monitoring and evaluation, apply now to join our team. For inquiries, contact vacancies@nfvf.co.za.
